ArchivesSpace: Agents & Subjects

1. Resource: Type in or browse resources and select one.
2. Create Agent: To create a new agent, select "Create" from the dropdown. Then choose the creator type from the dropdown list [Person, Family, Corporate Entity, Software].
3. Resource: Type in or browse resources and select one.
4. Basic Information > Publish: Check.

5. Name Forms

• Name Forms > Authority ID: If using a NACO authority record, enter the LC Control no. If creating a Reuther Agent, enter the next available Reuther Agent ID from the Reuther Agent Numbers spreadsheet. Enter the new agent on the spreadsheet next to the ID.
• Name Forms > Source: Reuther Agents or NACO Authority File
• Name Forms > Rules: Reuther Agents: Describing Archives: A Content Standard; NACO Authorities: Anglo-American Cataloging Rules or Resource Description and Access (AACR for all non-RDA agents)
• Name Forms > Name Order: Leave as "Indirect."
• Name Forms > Prefix: Record the prefix if applicable.
• Name Forms > Title: Record the title if applicable
• Name Forms > Primary Part of Name: Record the last name.
• Name Forms > Rest of Name: Record the first and middle names.
• Name Forms > Suffix: Record a term that follows the name, if applicable.
• Name Forms > Fuller Form: If the first and middle names were abbreviated, this is where the complete versions are recorded.
• Name Forms > Number: Add number if applicable.

6. Description Information

• Dates of Existence: Select "Add Date" if using a Reuther Agent, or the NACO agent has a date.
  • Type: Range, Single
  • Certainty: Leave blank if date is confirmed, otherwise select "Approximate" if using circa or active dates.

Range Date Fields

• Range Date > Expression: Only use if entering circa dates or active dates. Only use active date(s) if the agent is a Reuther agent and birth or death dates cannot be determined or approximated.
• Range > Begin Standardized Date: Type date using the format YYYY or YYYY-MM-DD, or select date from calendar
• Range > End Standardized Date: Type date using the format YYYY or YYYY-MM-DD, or select date from calendar

Single Date Fields

• Single Date > Date Role: Begin or End
• Single Date > Standardized Date: Type or select date from calendar

1. Select: Add Subject
2. Subjects: Begin typing, browse, or create subject. If creating a new subject, check LCSH first.
   
   

   Browse Option

   From the dropdown, select "Browse." Search for the subject using the box in the upper left, use the list to browse for the box, and/or use the facets listed on the left to narrow your search. After selecting the subject, select "Link to Subjects."

   Create Option

   To create a new subject, select "Create" from the dropdown.

   Create Subject > Basic Information

   • Authority ID: If using LCSH, enter LC Control no. If using Reuther Taxonomy, leave blank.
   • Source: Select applicable source: Library of Congress Subject Headings; Reuther Taxonomy; Art & Architecture Thesaurus; or TGM II, Genre and physical characteristics.

   Terms and Subdivisions

   • Term: Enter the term
   • Type: If using LCSH, select the subject heading type (e.g., Topical — found by selecting the "Labeled Display" tab on LCSH MARC record webpage). If not using LCSH, select a Type that best represents the Subject (most subjects will fall under topical or geographic).