Heritage & Research Center at Saint Mary’s

HARC Metadata Inventory Worksheet

Use this page to create item, file, or series-level description using HARC’s working metadata structure. The form supports workbook-style fields, controlled vocabulary suggestions, and CSV export for review, cleanup, import preparation, or sharing with project partners.

Project Information

Complete these fields before entering descriptive rows. They will be included at the top of the exported CSV.

Workflow note: This page is meant to help donors, interns, students, and staff describe material using consistent HARC fields. It does not replace archival review; it creates cleaner data for later reconciliation.

Metadata Entry Form

Use the accordion sections to draft one record, then click Add Form Entry to Table. You can also edit the table directly.

1. Basic Description
2. Dates, Extent, and Containers
3. Agents, Subjects, Restrictions, and HARC Context

Controlled List Suggestions from the Workbook

Search or browse HARC-style controlled values. Click terms to collect them, then send the selected terms into the Subjects field or append them to the active table cell.

 
Selected Terms
No terms selected yet.
Suggested from HARC workflow logic: If a record mentions mission work, schools, hospitals, formation, habits, profession, or community life, add both topical subjects and women religious genre terms. This keeps donor-created description closer to HARC’s standardized archival description model.

Editable Metadata Table

Edit cells directly or add rows from the form above.

EAD ID Title Description Level DCMI Type Language Date Label Begin Date End Date Date Expression Extent Number Extent Type Container Agents Agent Role Subjects Subject Source Women Religious Archival Genre Access Restriction Physical Location Carrier / Technical Format Scope and Contents Related Materials
HARC\001 Administrative Records File Text English Creation 1900-01-29 1916-03-31 January 29, 1900-March 1916 123 Items Box 12 Robineau, Sister Mary of Calvary (Marie) Creator Catholic sisters; Administration; Community life Local HARC Term Administrative files Open for research HARC-Stacks, St. Mary's College, Notre Dame, IN text/plain Administrative records documenting institutional work and community governance.  
  Mission photograph Item Image English Creation 1950 1959 circa 1950s 1 Photographs Box 4, Folder 2   Subject Mission work; Catholic education; Women religious Local HARC Term Mission photographs Open for research HARC-Stacks, St. Mary's College, Notre Dame, IN image/jpeg Photograph documenting mission activity and educational work.  
                                           
 
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Heritage & Research Center at Saint Mary’s · Saint Mary’s, South Bend, Indiana